01
Scope and decision memo
What falls within the company-car process, what does not, and the decisions presented for Finance approval.
For UK employers with fully electric company cars
Fix your company EV reimbursement process in three UK business days.
We review your current approach and deliver a clear policy, calculation logic, exception rules, payroll controls and driver communication — aligned with current HMRC advisory guidance.
For fully electric company cars only. This is not HMRC approval or tax or legal advice. Employee-owned vehicles, vans and hybrids need separate treatment.
Three questions. Immediate, indicative result.
£990 ex VAT
One-off pilot price
Three UK business days
After complete inputs
One entity, one process
Company cars only
What you receive
One finance-ready decision pack, built from your real process.
Send your current policy or informal rule, one month of sample claims and the people who approve them. We turn those inputs into a reviewable operating framework.
02
Reimbursement policy
Clear wording for rates, charging basis, business mileage, exceptions and ownership.
03
Rate decision framework
HMRC advisory rates, an evidenced alternative or a fair and reasonable apportionment.
04
Payroll and expenses controls
Data fields, checks, approvals and exception handling in one operating matrix.
05
Driver communication
Plain-language instructions explaining the rule, evidence and escalation path.
Illustrative, redacted preview
The decision your Finance team receives
| Decision point | Example output |
|---|---|
| Scope | Fully electric company cars; business mileage only |
| Rate decision | Use HMRC advisory rates; record the home/public basis monthly |
| Payroll control | Finance approves the rate table; exceptions are logged before payment |
| Financial impact | Scenario comparison using the customer's mileage and charging mix |
The actual recommendation depends on your facts. The outcome may reduce cost, increase it or remain broadly neutral.
Download the full illustrative sample (PDF)A focused pilot scope
- ✓ One UK entity
- ✓ One payroll or expenses process
- ✓ Fully electric company cars
- ✓ Current policy or informal rule plus sample claims
Scoped separately
Multiple entities or materially different processes, employee-owned vehicles, vans, hybrids and tax or legal advice are outside the £990 pilot.
Pilot price
£990 ex VAT
Pre-payment for the standard scope. We confirm scope before work starts; materially more complex work is quoted separately.
Current HMRC basis
HMRC's rates from 1 September 2026 are 7p per mile for home charging and 15p per mile for public charging, unchanged from the preceding quarter. They are advisory rates for fully electric company cars. Employers may use evidenced alternatives, and mixed charging may use a fair and reasonable apportionment. Read HMRC's Advisory Fuel Rates guidance.
Source updated by HMRC on 21 August 2026. Last reviewed: 30 August 2026.